Payment Processing

The Cash Receipts module controls the entry of cash receipts for dues payments, contributions, miscellaneous invoice payments, etc. The system provides a listing of daily cash receipts, an edit register prior to posting, verification receipts for the total received or just the amount posting toward a contribution or fund.

A bank deposit record can be set up in IMPak and batches can be attached to that bank deposit. Transactions that are entered throughout the application can also be added to bank deposits. Once the bank deposit balances, it can be closed so that no one can attach additional money to the deposit. This feature is provided to assist in your bank statement reconciliation and balancing.

The cash receipt module allows your staff to enter payments against any invoice created in IMPak in one place. Multiple outstanding invoices may all be paid-in-full or partially paid by a single check or credit card. Also, IMPak allows staff to indicate that the invoice is paid-in-full even though it may not be, and the system makes the necessary adjustments when the cash batch is posted.

Dues prepayments, contributions or income for an activity that has not been billed can also be processed through the cash receipts module. In the miscellaneous section, staff would select the appropriate fund code or revenue account. Payments can be posted to an overpayment or credit account for use throughout the system, or to be refunded.

IMPak provides a check lookup page that will search throughout the system for the check number entered. You can also look checks up by identification number, amount and date ranges.

Checks can be returned through the system and the process will reverse the transactions that posted originally. This includes reopening the invoice if the money was applied to an invoice.

ISSI prefers VeriSign/PayPal as the credit card clearing processor but have integrated with: Authorize.net, Cybersource, Linkpoint, Paradata, Plug 'n Pay, Paymentech, Realtors ECommerce and VeriSign/PayPal. Any other package may require a modification.

Some of the features include:

• One place to enter all payments
• Enter checks or credit cards once to pay off multiple invoices
• Partially pay off invoices
• Accept partial payment as full payment and the invoice is automatically adjusted
• Accept dues prepayments, contributions or income for an activity that has not yet been billed
• Check return feature backs out all transactions related to that check
• Integrated credit card authorization & reconciliation

   

To find out how ISSI can help your organization, please send an email to issinfo@impakweb.com  or call 703-255-1130.